This sync will allow you to sync your invoices from your invoicing software to your accounting software.

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Default scope:

This integration sync will allow:

  • automatic synchronization of sales and/or purchase invoices (with PDF) from the invoicing software to the accounting tool.
  • synchronization of customers and suppliers (third parties):
    • if the third party doesn’t yet exist in accounting, the flow will try to find a match based on the following criteria:
      1. auxiliary accounting account vs. auxiliary account entered in the invoicing software
      2. VAT number
      3. company/SIRET number
      4. auxiliary accounting account vs. customer/supplier name
    • if no match is found, then a new customer/supplier is created in the accounting system
Note that this is the default scope, based on your requirements this can be modified.

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Mappings

Mappings are the way to map the data from the invoicing software to the accounting software.

Note that this is are the default mappings, based on your requirements these can be modified.

1

Connect invoicing tool

This step allows user to connect its invoicing tool through apikey, credentials or oauth2.

2

Connect accounting tool

This step allows user to connect its accounting tool through apikey, credentials or oauth2.

3

Sales VAT Rates/Codes

This step allows you to specify the VAT code to use in accounting for each sales VAT rate existing in the invoicing software.

Reproduce this step by using the following API call(s) :
GET folders
GET vat codes
GET retrieve all taxes

4

Purchase VAT Rates/Codes

This step allows you to specify the VAT code to use in accounting for each sales VAT rate existing in the invoicing software.

Reproduce this step by using the following API call(s) :
GET vat codes
GET retrieve all taxes

5

VAT Codes for Rounding

Select the VAT codes to use for possible rounding differences.

Reproduce this step by using the following API call(s) :
GET vat codes

6

Journals

This step allows you to specify whether entries are made in a sales or purchase journal.

Reproduce this step by using the following API call(s) :
GET journals

7

Accounting Accounts

  1. Sales Account (products): This step allows you to specify the accounting account to use in sales invoice lines if the information is missing in the invoicing software OR if the account mentioned in the invoicing software doesn’t exist in accounting.
  2. Purchase Account (expenses): This step allows you to specify the accounting account to use in purchase invoice lines if the information is missing in the invoicing software OR if the account mentioned in the invoicing software doesn’t exist in accounting.
  3. Customer Collective Account: This step allows you to specify the accounting account that serves as the customer collective in accounting. Generally, this is account 411
  4. Supplier Collective Account: This step allows you to specify the accounting account that serves as the customer collective in accounting. Generally, this is account 401
  5. Account to use for possible credit rounding: In some invoicing software, the sum of lines doesn’t always equal the invoice total due to VAT rounding. If the sum of lines is less than the invoice total, then a line is added to the invoice to balance this in accounting. Generally, this is account 758
  6. Account to use for possible debit rounding: In some invoicing software, the sum of lines doesn’t always equal the invoice total due to VAT rounding. If the sum of lines is greater than the invoice total, then a line is added to the invoice to balance this in accounting. Generally, this is account 658

    Reproduce this step by using the following API call(s) :
    GET chart of accounts
    (Filter on class 4, 6 and 7 accounts)
8

Discounts, rebates and rebates

This step allows you to specify whether entries are made in a account for discounts, rebates and debates ; it is an optionnal step.

Reproduce this step by using the following API call(s) :
GET chart of accounts
(Filter on class 6 and 7 accounts)

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Configuration

  1. Synchronization Start Date: choice of the date from which invoices will be synchronized.
💡Synchronization starts automatically each night.

  1. Do you want to create entries as draft/pending?
    This option allows creation of “pending” accounting entries in the accounting software. This means the accountant must validate each entry before it is recorded. Some accountants prefer this approach for better control.

  2. Do you want to synchronize invoices without supporting documents?
    Do you want invoices to be synchronized to accounting when the PDF/supporting document is missing in the billing software? If you select “no”, then sales and purchase invoices without PDF/supporting documents will not be synchronized until the PDF/supporting document is provided.

  3. What do you want to synchronize?
    You can specify the integration scope: purchase and sales invoices, sales invoices only, or purchase invoices only.

  4. Label Settings
    This step allows you to define how accounting entry labels are composed. An accounting label is a description associated with an accounting entry that helps clarify each accounting entry. Four options are available:

  • The line linked to a customer/supplier account has the customer/supplier name as label / Other lines have the description from invoicing software as label
  • Customer/supplier name in all lines
  • Customer/supplier name + description from invoicing software in all lines
  • Customer/supplier name + invoice number in all lines
MarketplaceeCommerce sync